SNCC Annual General Meeting
St Neots Golf Club, Crosshall Road
29th November 2017, 7:30 p.m.
Minutes of: Annual General Meeting
Held at: St Neots Golf Club, Crosshall Road, St Neots, PE19 7GE
On: 29th November 2017
At: 19:30with 41 members in attendance.
1. Welcome
Having established that a quorum was present, the Chairman opened the meeting by thanking those attending and introduced the Agenda, which had been circulated to members in advance.
2. Chairman’s report
The Chairman delivered his report for 2017. A copy of that report is attached to these minutes as Appendix A
Particular attention was paid to the numerous successful events held throughout 2016, including but not limited to:-
· Reliability ride
· Club rides
· Additional social rides
· Weekends away
· Autumn Breeze Sportive
· Spinning / Cyclone classes
· Hill Climbs
· Club TT’s
· SNCC races; and
· Social evenings
A special thanks was offered to the Sportive sub-committee and the numerous volunteers.
It was noted that time pressures meant that less was achieved in 2017 than planned.
3. Treasurer’s report.
The meeting was informed that Club finances remained in a healthy position.
A report of Club's finances is attached as Appendix B.
4. Fees
Membership subscription fees and competition entry fees for 2018 will remain largely unchanged at the following rates:
· Full Members: £20
· Junior (under 16) members: £10
· Second claim members: £20 (Increased from £10 in 2017)
For renewing members only, the costs of membership will increase to £25 should they renew post January.
5. Election of Club Officials for 2018.
The Chairman outlined a change to the structure of the committee to provide greater focus. There will be primary and secondary roles, with the differentiation being that primary roles will be required to attend committee meetings and secondary will only be required on an as and when basis.
Primary roles – Chairman, Vice-Chairman (new role), Treasurer & Secretary
Secondary roles –Race secretary, TT secretary, Social secretary, Press and social media secretary
The individuals below were elected, having been proposed and seconded by existing members:
|
SNCC Committee 2018 |
||
|
Primary Role |
Chairman |
Gary Newman |
|
Primary Role |
Vice Chairman |
Ruth Stapleton |
|
Primary Role |
Treasurer |
Alistair Henderson |
|
Primary Role |
Club Secretary |
Mike Biggs |
|
Secondary Role |
Social Secretary |
Steve Walker |
|
Secondary Role |
Race Secretary |
Richard Ostler |
|
Secondary Role |
Time Trial Secretary |
Simon Richardson |
|
Secondary Role |
Press and Social Media Secretary |
Position held over |
|
Secondary Role |
Kit Secretary |
Gareth Mount |
6. Plans for 2018.
The Chairman outlined the items set out in of Appendix A. Further detail on individual items will be communicated in due course.
Particular attention was drawn to the following key objectives for 2017;
· Breathing new life into the club
· Development of the female side of the club
· Road racing; and
· TT
7. Any other business
· Club Calendar: It was noted that the club event calendar needs to be better managed to avoid the clashes seen in 2017, such as the Sportive and the hill climb event.
· Website Clarity: A point was raised from the floor that the club website is not as current as it used to be and needs to be fresh and current if it is to add value and to be used.
· Social Media: There was some discussion over the various social media elements – Facebook, Twitter, etc – and agreement that the all elements need to be consistent with the website as the key element. A request for volunteers to revamp and manage the website was made and several people volunteered. The Chairman agreed to convene a further meeting to discuss.
· Race results: A number of the members who race have agreed to manage compilation of race results.
· Race Participation: There was a proposal to combine the Ashman competition with inter-club TT results to encourage wider participation in the inter-club events. The Chairman agreed to raise this at the first committee meeting.
8. Meeting Close
The meeting formally closed at 8:50pm